"How to start a workflow instance for a visibility scenario"

"What do I need before I start?"

" You have set up SAP Workflow Management service. For more information, see the Set Up Workflow Management in Cloud Cockpit tutorial. You have created a visibility scenario named Employee Onboarding Process with onboard workflow as a process Participant. For more information, see Create a Visibility Scenario for a Deployed Workflow tutorial. You have set up business rules for determining equipment. To setup business rules, see steps 1 to 4 in Configure Business Rules, Workflow and Process Visibility tutorial. "

Create Workflow Instances for Process Visibility

Create workflow instances to see how events from different types of workflow activities combine to provide an overview to analyze the progress and identify inefficiencies in the workflow.

🎓beginner ⏱10 min SAP Business Technology Platform Beginner 0/2

Overview

🎓 beginner ⏱ 10 min. SAP Business Technology PlatformBeginner

You will learn

✔How to start a workflow instance for a visibility scenario

K Kavya M Gowda December 10, 2024

Created by December 10, 2024

Contributors

Prerequisites

You have set up SAP Workflow Management service. For more information, see the Set Up Workflow Management in Cloud Cockpit tutorial.
You have created a visibility scenario named Employee Onboarding Process with onboard workflow as a process Participant. For more information, see Create a Visibility Scenario for a Deployed Workflow tutorial.
You have set up business rules for determining equipment. To setup business rules, see steps 1 to 4 in Configure Business Rules, Workflow and Process Visibility tutorial.

Steps

Open all Close all

Intro

Once you have modelled and activated your visibility scenario, navigate to the Monitor Workflows application to start a new instance of the workflow. Once the workflow has started, you will see the start events and other events being received in the Event Acquisition application. You can process them using the Monitor Visibility Scenarios application.

Step 1 Start a new instance of workflow

—

Open the Workflow Management dashboard and choose the Monitor Workflows tile under Monitoring Tools.
Home screen
Search for the workflow using the workflow definition ID as the keyword. In this tutorial, we search for the onboard workflow definition ID for which we need to start the instance. Now, choose Start New Instance to start a new instance for the workflow.
New instance creation
In the available payload, provide your trial email ID in the highlighted snippet and then choose Start New Instance and Close.
Payload
Choose Show Instances to view the created instance.
Show instances
You should be able to see the newly created workflow instance.
Show instance details